Is there a reliable productivity tool that boosts one’s efficiency at work?
Fortunately, Microsoft 365 (previously Office 365) can help you get more done in less time, but how?
Yes, a collection of productivity tools, but Microsoft 365 solutions offer much more. They also include a wealth of features you may need to be aware of that improve your productivity, efficiency, and security at work.
In this article, we’ll discuss how you may increase your productivity and efficiency with Microsoft 365 by 30% using a few of its lesser-known features. We’ll also demonstrate how, in 2023, the new capabilities and hidden cloud service of Microsoft 365 solutions are crucial to your business success.
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How to Make in-depth Reports on your Online Exchange Easily
If you use Exchange Online as your email service, you should monitor its performance and usage. However, creating reports manually can be time-consuming and tedious. That’s why Microsoft 365 solutions offer a hidden feature that lets you easily create detailed online exchange reports with just a few clicks.
To access this feature,
● Go to the Exchange admin center > Reports > Usage > Select report > Run report.
● Choose from reports such as mailbox usage, traffic, or mobile device statistics
● Export the reports to Excel or PDF for further analysis.
This hidden feature can help you save time and effort in generating reports. It can also help you gain insights into your email activity and optimize your email management.
SharePoint Allows Online Access from Outside Users.
Using SharePoint Online as your document management system, you can share files or folders with external users, such as clients or partners. However, granting them access to your SharePoint site can be complicated and risky.
That’s why Microsoft 365 solutions offer a hidden feature that lets external users access SharePoint over the internet without logging in.
To access this feature,
● Go to the SharePoint site > Select file or folder > Share > Anyone with link
● Apply > Copy link > Send link via email or other methods
The external user can then click on the link and view or edit the file or folder depending on the permissions you set. This hidden feature can help you collaborate more easily and securely with external users. It can also help you reduce storage costs by avoiding duplicate files.
Keep Track of Tabs for Coworkers
Microsoft Edge users may now easily share web pages with coworkers for reference or criticism. But copying and pasting URLs can be inconvenient and messy. Because of this, Microsoft 365 solutions have a hidden feature that lets you save tabs to your colleagues directly from Edge.
● Go to Edge > Select tab > Right-click > Share tab group to access this feature
● Choose from various options such as email, Teams, or OneNote to send the tabs to your colleagues.
The recipient can then open the tabs in their browser with one click.
This hidden feature can help you share information quickly and efficiently with your colleagues. It can also help you better organize your tabs and avoid cluttering your browser window.
Simultaneous Authorship
Use Word, Excel, PowerPoint, or OneNote Online as your Microsoft applications. In that case, you can work simultaneously on documents, spreadsheets, presentations, or notebooks with others. However, keeping track of changes and comments can take time and effort. That’s why Microsoft 365 solutions offer a hidden feature that lets you see who works on what in real-time: simultaneous authorship.
To access this feature,
● Go to any of these online applications > Open file > Share > Invite people > Edit > Co-author. see who is editing what parts of the file in different colors
● Chat with them using Skype for Business or Teams
● Review changes using Track Changes or Version History
This hidden feature can help you collaborate more effectively and creatively with other people. It can also help you avoid conflicts and errors in editing files.
There’s an app for everything.
Microsoft 365 solutions are wider than the traditional office applications you may be familiar with. They also include various other applications that meet your needs and preferences.
For example,
● Use MS Access to create and manage databases,
● Publisher to design and print publications,
● Yammer to communicate and network with your organization,
● MyAnalytics to track and improve your work habits,
● OneDrive to store and sync your files online,
● Skype for Business to make voice and video calls,
● Microsoft Teams to chat and collaborate with your team,
● Power BI to analyze and visualize data, and many more.
To access these applications,
Go to Microsoft 365 portal > Sign in > Apps launcher > Select an application to your desktop or mobile device from the same portal.
This hidden feature can help you discover new ways to work smarter and faster with Microsoft 365 solutions. It can also help you customize your work experience and enhance productivity and efficiency.
How Microsoft 365 Solutions Are Changing the Game for Businesses in 2023
Microsoft 365 solutions are not only useful for today’s business needs. They are also essential for your business success in 2023. Here are some of the reasons why:
● Microsoft 365 solutions are constantly updated with new features and improvements that keep up with the latest technological trends and innovations.
For example, Microsoft 365 solutions now offer a secret cloud service called Office 365 Government Secret cloud, designed for US national security missions.
This service provides a secure and compliant environment for classified data and communications. It also includes Exchange Online, Outlook, and Microsoft 365 Apps as its first Office 365 Secret capabilities release.
● Microsoft 365 solutions are compatible with various devices, platforms, and browsers, allowing you to work from anywhere, anytime, and on any device.
For example, Office 365 solutions now support Windows 11, the latest operating system from Microsoft that offers a modern and intuitive user interface.
You can also use Microsoft 365 solutions on Macs, iPads, iPhones, Android devices, Chromebooks, and Linux machines. You can also access Microsoft 365 solutions on any web browser, such as Edge, Chrome, Firefox, or Safari.
● Office 365 solutions are integrated with other Microsoft products and services that enhance your work experience and capabilities.
For example, you can use Microsoft 365 products such as Windows, Surface devices, Xbox consoles, HoloLens headsets, and more to access and enjoy Microsoft 365 solutions.
You can also use Microsoft services such as Azure cloud computing, Dynamics 365 business applications, LinkedIn professional network, Bing search engine, Cortana digital assistant, and more to complement and extend Microsoft 365 solutions.
These integrations can help you leverage the power and potential of Microsoft’s ecosystem. They can also help you streamline workflows and processes across different products and services.
The Bottom Line
Microsoft 365 solutions are not just a set of productivity tools. They are also a source of hidden features that can boost your productivity and efficiency by 30%. You can discover new ways to work smarter and faster with Microsoft 365 solutions by exploring these hidden features. You can also prepare yourself for the future of work with Microsoft 365 solutions’ new features and secret cloud service.
If you want to learn more about Microsoft 365 solutions’ hidden features or how they can benefit your business in 2023, please book a free consultation session today. We’ll happily help you start with Microsoft 365 solutions or optimize your existing subscription. Book now!