Small businesses often struggle with managing various aspects of their operations efficiently due to limited resources and manual processes. As they grow, the complexity increases, and these inefficiencies can hinder their ability to compete effectively in the market. 

To address these challenges, small businesses are actively seeking solutions that can streamline their processes, enhance productivity, and provide a competitive edge. This is where Enterprise Resource Planning (ERP) systems come into play. 

What does ERP actually mean and what are the ten best ERPs for small businesses? In this article, we will delve into the realm of ERP systems, focusing on the ten best ERP solutions tailored to the unique needs of small businesses. By understanding the features, advantages, and considerations of each of these systems, small business owners and managers can make informed choices to optimize their operations effectively.  

 So, let’s embark on this journey to explore how ERP systems can transform small businesses, and discover the top solutions that can empower them to thrive in today’s competitive market. 

What is ERP? 

ERP systems provide a complete and unified software solution. This software is designed to streamline and manage various core business processes within an organization. ERP systems facilitate the flow of information and data across different departments, enabling businesses to effectively plan, execute, and monitor their operations.  

ERP systems offer a holistic approach to managing core business functions by integrating them into a unified software suite. For small businesses, ERP systems can provide a range of benefits like: 

• Automating tasks 
• Improving data accuracy 

• Facilitating informed decision-making 
• Fostering growth 

At its core, ERP serves as a centralized hub that connects various functional areas such as finance, human resources, supply chain management, inventory control, procurement, customer relationship management (CRM), production, and more.  

By consolidating these functions into a unified platform, ERP systems eliminate data silos, reduce manual data entry, enhance communication, and provide a holistic view of the organization’s activities. 

10 Best ERP Systems for Small Businesses 

The ten best ERP systems that must be recommended for small businesses are as follows;  

1. SAP Business One  

SAP Business One is an integrated ERP system, designed to cater to the needs of Small and Medium-sized Businesses (SMBs). Developed by SAP, a global leader in enterprise software, SAP Business One aims to streamline various business processes and help SMBs manage their operations efficiently. Some of the key features and benefits of SAP Business One are as follows; 

• SAP Business One provides comprehensive functionality for businesses allowing them to manage their operation under one system.  
• It provides modules for various business functions like financial management, sales, customer relationship management (CRM), inventory management, procurement, production, and reporting.  

• As your business expands, the system can be adapted and scaled to meet the increasing demands and complexities of your operations. 
• The solution offers real-time analytics and reporting, allowing businesses to make informed decisions based on up-to-date data. 
• It integrates different departments and functions, reducing data silos and improving communication across the organization. 
• It features an intuitive user interface that is designed to be user-friendly and easy to navigate. 

2. NetSuite

NetSuite is a cloud-based ERP system that provides a comprehensive suite of tools to help businesses manage their operations, finances, customer relationships, and more. Developed by Oracle, NetSuite is known for its flexibility, scalability, and integration capabilities.  

Its key features are as follows;  

• NetSuite operates in the cloud, which means you can access the system from anywhere with an internet connection.  
• It is advantageous for businesses with remote workers.  

• It offers a fully integrated suite of applications that cover a wide range of business functions, inventory management, order management, CRM, e-commerce, human resources, and more. 
• This integration streamlines processes and eliminates the need for multiple standalone systems. 
• NetSuite can accommodate your changing needs without requiring extensive changes to the system. 
• It offers customization options that enable you to tailor the system to your business’s unique processes and requirements.   
• It supports businesses with international operations by offering multi-currency, multi-language, and multi-country functionalities.  

• It has an E-Commerce integration for business with online sales, order processing 
• Being part of a leading software company, it features regular updates, security features, and access to support services. 

3. Acumatica

Acumatica is a cloud-based ERP system designed to empower SMBs with comprehensive tools for managing various aspects of their operations. Known for its flexibility, scalability, and user-friendly interface, Acumatica offers a range of features to help businesses streamline processes and drive growth.

Here’s an overview of Acumatica’s key features and benefits: 

• Acumatica operates in the cloud, allowing users to access the system from anywhere with an internet connection. 
• It offers both SaaS (Software as a Service) and private cloud deployment options.  
• It provides integrated modules for financial management, distribution, manufacturing, project accounting, CRM, etc. 
• It can scale as your business expands. 
• It features an intuitive and user-friendly interface. 

• Its flexible architecture allows for extensive customization. 
• This ERP offers mobile apps.  
• It supports API integrations with other software applications 
• It has a project accounting module for project-based work.  

4. Tally Prime

Tally Prime is a popular accounting and business management software developed by Tally Solutions. It is widely used by businesses, especially in India and other South Asian countries, to manage various financial and operational aspects. While not a traditional ERP system, Tally Prime offers a range of features that can be beneficial for small businesses.

Here’s an overview of Tally Prime’s key features and benefits: 

• Easy use and user-friendly interface  
• It has strong financial management capabilities  
• It includes features to facilitate Goods and Services Tax (GST) compliance.  

• includes security features to help safeguard sensitive financial data and restrict access based on user roles. 
• Tally Prime enables businesses to track and manage their inventory, including stock levels, purchases, sales, and stock valuation. 
• It offers additional modules that can be integrated to expand its functionality, such as CRM.  
• The software allows businesses to manage vendor and customer information, track transactions, and maintain communication records. 

5. Sage Intact

Sage Intacct is a cloud-based financial management and accounting software designed to meet the needs of SMBs, as well as larger enterprises. It offers a range of features focused on financial management, reporting, and analytics.  

Sage Intacct’s key features and benefits are as follows; 

• It is a cloud-based software that allows users to access from anywhere in the world using an internet connection.  
• It is designed to handle various financial management tasks including ledger, cash management, accounts payable and receivable, etc.  

• Sage Intacct provides robust reporting and analytics tools that allow businesses to generate customized financial reports, dashboards, and visualizations. 
• It can scale to accommodate the growing needs of your business.  
• It offers integration options with other software applications.  
• For organizations with multiple subsidiaries or business units, Sage Intacct offers multi-entity management features 
• It emphasizes data security, with features like data encryption, user authentication, and regular backups. 

• The software is designed to help businesses meet regulatory and compliance requirements.  

6. Odoo ERP

Odoo, formerly known as Open ERP, is an open-source ERP system that offers a suite of integrated applications designed to help businesses manage various aspects of their operations. It is known for its modular structure, customization capabilities, and affordability. 

Odoo comes in two versions: the community edition, which is open-source and free to use, and the enterprise edition, which offers additional features, support, and services for a fee.  

The key features of this system include;  

• Odoo operates on a modular basis, meaning that it offers a wide range of applications or modules that cover different business functions. 
• It is also known as an all-in-one solution for businesses that covers various aspects of businesses. 
• Odoo offers both cloud-based and on-premises deployment options. 
• It features a user-friendly interface that facilitates navigation and reduces the learning curve for users.  

• This software can scale alongside the growth of your business.  
• Odoo ERP can integrate with other software applications and services through its API.  
• It includes e-commerce modules that are helpful for online businesses. 
• The system offers reporting and analytical tools. 
• Odoo ERP system offers mobile apps that enable users to access and manage their business operations on smartphones and tablets. 

7. SAP S/4HANA Cloud

SAP S/4HANA Cloud is a cloud-based ERP system developed by SAP, a global leader in enterprise software. It is designed to help businesses of all sizes, including SMBs, manage their operations, streamline processes, and make data-driven decisions.  

It is also known as the next-level ERP solution that is built on the SAP HANA in-memory database, which enables real-time processing and analysis of large volumes of data. This enables faster insights, reporting, and decision-making. 

AP S/4HANA Cloud aims to simplify business processes and workflows while incorporating innovations like artificial intelligence (AI), machine learning, and predictive analytics to drive efficiency and competitiveness. 

Here is an overview of SAP S/4HANA Cloud’s key features: 

• The solution provides integrated modules for various business functions 
• The Fiori user interface of SAP S/4HANA Cloud offers a modern and intuitive experience. 
• The solution supports global operations with multi-language, multi-currency, and multi-country functionalities.  
• It offers industry-specific solutions that cater to the unique requirements of various industries. 

• Being part of SAP, the solution emphasizes security, data privacy, and compliance with regulations. 
• SAP is dedicated to continuous improvement and innovation, regularly releasing updates and enhancements to keep the software up to date with evolving business needs. 
• It is designed to scale with your business, accommodating growth and changing needs over time. 

8. MIE Trak Pro

MIE Trak Pro is an ERP software designed specifically for manufacturing and fabrication businesses. It offers a suite of integrated modules that help manufacturers manage their operations, from production and inventory to quality control and customer relationship management. 

MIE Trak Pro is particularly suitable for businesses involved in production processes, job shops, and complex manufacturing operations. 

Check its key features below; 

• The software helps manage jobs, work orders, and production schedules. 
• It enables tracking of work in progress, materials used, labor hours, and production costs. 

• offers inventory management tools to track raw materials, components, finished goods, and spare parts. This ensures optimal stock levels and reduces stockouts. 
• The system includes quality control features to ensure that products meet specified standards and customer expectations. 
• It helps manage inspections, audits, and compliance requirements. 
• MIE Trak Pro provides tools to monitor and manage activities on the shop floor, facilitating efficient workflow and resource allocation. 
• The software enables businesses to store and organize important documents such as blueprints, specifications, and certifications, streamlining information access. 

• MIE Trak Pro assists in generating accurate cost estimates and quotes for potential projects. 
• The solution includes customer relationship management (CRM) and sales management features. 
• It covers financial aspects such as accounting, invoicing, payroll, and financial reporting. 
• The software provides real-time insights into various aspects of your manufacturing operations. 
• The system offers integration capabilities to connect with other software applications and tools used in your manufacturing ecosystem. 

• The solution typically includes user support and training to help businesses effectively implement and utilize the software. 

9. Deltek Costpoint

Deltek Costpoint ERP system is designed specifically for government contractors and project-based businesses. It caters to the unique needs of industries such as aerospace, defense, engineering, and professional services, where accurate project accounting, compliance, and resource management are crucial.  

Deltek Costpoint places a strong emphasis on project-based accounting and management, making it well-suited for industries that rely on contract-based work and government projects. 

Here’s an overview of Deltek Costpoint’s key features: 

• This solution enables businesses to manage and track costs, revenue, and profitability on a project-by-project basis. 
• Deltek Costpoint is designed to help businesses meet the complex compliance requirements of government contracts.  
• The software assists in managing project resources, such as labor, materials, subcontractors, and other direct and indirect costs. 
• It offers tools for employees to record time and expenses associated with specific projects. 

• Deltek Costpoint covers procurement processes, managing supplier relationships, purchase orders, and inventory. 
• This software handles general ledger, accounts payable and receivable, financial reporting, and other core financial functions. 
• It offers reporting and analytics tools that provide insights into project performance, financial health, and compliance. 
• It includes features for creating project budgets and forecasts, helping businesses manage financial expectations and project outcomes. 
• The software includes features to maintain an audit trail of changes and ensure data security 

10. BrightPearl 

Brightpearl is a cloud-based retail operations platform designed to help retailers and wholesalers manage their operations more efficiently. It offers a range of integrated tools to handle various aspects of multichannel retail, from inventory management and order processing to financials and customer relationship management.  

Brightpearl enables businesses to manage their operations across various sales channels, including e-commerce platforms, marketplaces, and brick-and-mortar stores.  

The ERP solution comes with various benefits and features that are as follows; 

• The solution provides tools for real-time inventory tracking, stock level monitoring, order allocation, and reordering, ensuring accurate inventory control and preventing stockouts. 
• Brightpearl streamlines order management by automating order processing, fulfillment, and shipping.  
• This software includes customer relationship management (CRM) features. 
• For businesses with physical stores, Brightpearl offers POS capabilities to process sales, manage inventory, and synchronize data between online and offline operations. 
• This ERP solution integrates with various e-commerce platforms and marketplaces.  

• Brightpearl provides reporting and analytical tools that offer insights into sales performance, inventory turnover, customer behavior, and other key metrics. 
• It covers financial aspects such as accounting, invoicing, payments, and financial reporting. 
• It enables businesses to manage their operations across various sales channels. 
• The software offers integration capabilities to connect with third-party applications, such as accounting software, shipping solutions, and marketing tools. 
• The ERP solution typically offers customer support, training resources, and user communities to assist businesses in implementing and effectively utilizing the software. 

In conclusion, ERP systems offer small businesses the means to streamline their operations, enhance productivity, and gain a competitive edge in the market. These systems serve as centralized hubs that integrate various core business functions, eliminating data silos and improving communication across different departments. Through automation, improved data accuracy, informed decision-making, and fostering growth, ERP solutions have become essential tools for small businesses looking to navigate the complexities of their growth journey. 

The ten best ERP systems for small businesses presented in this article cater to diverse needs and industries. From established players like SAP Business One and NetSuite to open-source solutions like Odoo ERP, these systems offer a range of features and benefits to help businesses manage their finances and operations.